Step 1: The function identified is Organising.
From the previous question (Q52), the management function being performed at Tech Nova Robotics is Organising. Organising follows a logical, sequential process to translate a plan into an actionable structure. The first three steps of this process are foundational to everything else that follows.
Step 2: Step 1 - Identification and Division of Work.
The very first step in the organising process is to identify the total volume of work required to achieve the objective and then break it down into smaller, distinct, and manageable tasks or activities. This division is essential because no single individual can handle an entire large project alone. By splitting the work, duplication of effort is eliminated, individual responsibility becomes clear, and specialisation becomes possible.
Step 3: Why division of work is critical at this stage.
Without this first step, the entire project would be an undefined, overwhelming mass of activities. Dividing it into smaller chunks allows management to see exactly what needs to be done, estimate the resources required for each activity, and begin planning who should handle what. It converts a vague goal into a concrete action plan.
Step 4: Step 2 - Departmentalisation (Grouping of Activities).
After the total work has been divided into individual tasks, related or similar activities are grouped together to form departments or functional units. For example, all design-related tasks are placed under the Design unit, and all testing-related tasks are placed under Quality Control. This grouping is called Departmentalisation and it facilitates specialisation, easier supervision, and more effective intra-group coordination.
Step 5: The benefit of departmentalisation.
Grouping related activities means that workers with similar expertise work together, allowing them to share knowledge, develop deeper skill, and communicate more efficiently. It also makes it far easier for a single department head to supervise a homogeneous set of tasks rather than a randomly mixed collection of activities.
Step 6: Step 3 - Assignment of Duties.
Once the departments have been formed, specific tasks must be allocated to individual employees within each department. This assignment must be done scientifically, matching each job to the person whose qualifications, skills, and capabilities make them best suited for it. A good match between the person and the job maximises efficiency and prevents frustration on both sides.
\[ \boxed{ \text{First three steps of Organising: (1) Identification and Division of Work - breaking the project into smaller tasks; (2) Departmentalisation - grouping related tasks into functional units; (3) Assignment of Duties - allocating tasks to individuals based on their capabilities.} } \]