Question

Explain ‘Password Security’ and ‘Data Audit’ as security features of Computerised Accounting System.

Hint:

For Password Security and Data Audit in Computerised Accounting, password protection restricts unauthorized access to financial data, while data audits track changes to ensure integrity and detect discrepancies in records.

Answer 1

Password Security: - Password security guarantees that only authorized individuals can access the accounting system. - Each user receives a distinct username and password, preventing unauthorized access and safeguarding confidential financial data. - Passwords are encrypted within the system for heightened security. - This functionality enables layered access control, restricting users to only the information they are authorized to view or modify. - Consistent updates and robust password requirements, including a combination of letters, numbers, and special characters, fortify system defenses. Data Audit: - A data audit systematically records all modifications, deletions, and additions to accounting records. - It establishes a traceable record of data access and alterations, ensuring accountability. - Data audit logs detail the date, time, and user associated with each action, facilitating the identification of unauthorized changes. - This feature supports adherence to legal and regulatory mandates by preserving the integrity of financial data. - It also aids in the swift detection and correction of record discrepancies.